Construction Management

Links between contract details and tasks in the project plan include all change orders.

Budgets directly link to contracts, accounting, and the project plan for managing hard and soft costs, change orders, profits, overheads, and fees in real time.

Capture labor, material and equipment costs from any device providing instantaneous updates to keep project management and accounting in sync. Simplify the process of calculating taxes for a project – tax zones are specified directly in the project and automatically retrieved and calculated for all invoices, purchase orders, subcontracts, and expenses.

The change order is a document for profitability analysis and an audit trail of changes to the project revenue budget, commitments, and budgeted costs. Manage back charges or reduction in vendor commitments through the entry of a negative change order. Drop-ship workflows connected to change orders improve business workflows while allowing users to manage change orders easily. Streamline change orders for multiple construction projects with unit rate changes, custom retainage, and cost-only change requests.

Confirm details and automatically generate pro forma, progress, and time and material invoices. Automate the collection and inclusion of specific costs with associated digital documents, using flexible selection criteria to produce the costs details and supporting documentation. Progress billing by percentage of completion or by quantity reduces the project owner’s risk.

Streamline field management and ensure everyone is looking at the same information, from subcontractor updates, job site visitors, issue and change tracking, and even job site weather updates. Collaborate with project managers in the field with mobile entry of units installed or used during project tasks for improved planning, progress tracking, scheduling, and billing.

Use RFIs to create change requests and close them then they are completed. Enable RFI workflows to track each request’s status.

Track the approval of submittals related to documents and materials before being fabricated and delivered to the job site. Review entries, enable submittal workflows, and close them when approved and completed.

Easily see real-time data on all customer activities, including quotes, orders, invoices, payments, support cases, and service calls. Manage the lifecycle from lead to quote to awarded project. Using statuses and associated comments, win/loss metrics can be identified, leading to higher success rates and project revenue. Acumatica CRM includes a self-service portal that lets customers access account information.

Purchase requisitions, contracts and inventory control integrate with subcontracts to simplify project and joint check management.

Manage lien waivers and releases, insurance, certificates, and status updates, providing expiration and other alerts to staff and suppliers. Automatically generate compliance documents.

Support for multiple unions, locals, classes, benefit packages, and complex wages, as well as certified wages and executive compensation.

Manage initial retainage and any changes to streamline invoicing and payments. Retainage tracking is supported for progress billing and time and material billing, plus, project cost commitments are calculated as applicable to retainage in purchase orders. Review date-sensitive reports for period-end reconciliations.

Capture time, project issues, change requests, and more. Streamline service expense entry with scanned receipt image recognition from the mobile app. Increase efficiency by creating, editing, or deleting submittals and drawing logs with file or photo attachments and defined workflows from the Acumatica mobile app for project activities.

Streamline collaboration with the CFMA by submitting preconfigured Acumatica construction financial data for inclusion in the CFMA Benchmarker survey. Benchmark your results directly against CFMA member peers with a custom dashboard with corporate return on assets, return on equity, and other financial ratios from CFMA members within your region.

Use any mobile device to take pictures on the job site. Associate them with a particular project or project task and quickly upload the images to the photo log for any given project.

Track and report project issues that are encountered on the job site. Create a project issue to associate it with a project or project task. Set priority levels and easily convert it to a change order or RFI.

Control cost overruns by automating project commitments and change order processes.  Automatically calculate budgeted quantity against projected costs. Create and track subcontract status, purchase orders, budget comparisons, line-item committed costs, and payments.