OFSi provides premium products required in the oil and gas industry, specifically for horizontal shale drilling. The company also sells services such as pipe inspection, pipe storage, accessories, field services, and rig returns. OFSi is known worldwide for its pipe threading, which includes manufacturing of premium couplings.
With the acquisition, it became immediately apparent that the inherited Sage MAS 90 financial system did not provide basic accounting functions and the inventory system was not integrated with the accounting system. OFSi’s accounting, operational systems and processes had to be rebuilt from scratch. There was no way to track sales orders because most customers were invoiced after a sale was complete. Inventory levels were tracked based on what appeared to be in the yard.
“Invoicing was based on manual, paper-based work orders and carbon copies,” says Yuri Dorovskikh, OFSi IT Manager. “If we invoiced a customer, it was extremely hard and time consuming to retrieve all the paperwork related to that order. The sales process was lacking transparency as well because invoicing was done after the fact without sales orders being created. Even worse, the field services invoicing process was paper-based and shipped to main office, and only then was the invoice was created and sent to the customer.”
OFSi initiated a project in 2014 to upgrade the accounting system from MAS 90 to Sage 100.
Throughout the years, OFSi grew, acquiring several companies, which resulted in three subsidiaries. Trying to incorporate the new business units into Sage 100 was difficult due to problems with the software. OFSi couldn’t effectively do business without a primary system of accounting, and the need for a modern, integrated ERP became obvious.
OFSi considered Epicor, JobBOSS, Sage, and SAP. The team chose Acumatica because it offers an unlimited user licensing model that would save the company roughly $175,000 in user-fees over Sage, and that it had an open, adaptable platform for easy integration with third party systems.